The workforce is becoming increasingly global as companies access top tech talent worldwide. However, retaining those immigrant workers when they encounter US immigration hurdles can be a challenge. The H-1B work visa—which allows employers to petition for “highly educated” foreign professionals to work in specialty occupations—is becoming increasingly more difficult to obtain. The annual cap on H-1B visas is far below what the labor market demands, making bringing in talent from abroad challenging. Because of this, many industries can’t access the talent they need. Foreign workers already in the US on OTP (Optional Practical Training) can also lose the H-1B lottery multiple times and have to leave the country.
A growing solution to this problem is partnering with a Canadian EOR (Employer Of Record). These companies help workers relocate to Canada while maintaining their roles with US-based employers. This offers a lot of convenience, as employees are still based in a similar time zone and are close to the US for business meetings. The employer also doesn’t need to set up an entity in another country but can benefit from access to the Canadian market.
This article explores the process of moving to Canada with a US remote job and offers advice on choosing the right partner to facilitate this transition.
Reasons to Relocate US Talent to Canada
Several scenarios may prompt US companies to consider relocating their employees to Canada. These are the most common in our experience.
H-1B visa challenges
When an immigrant tech worker in the US loses the H-1B lottery multiple times or their OPT expires, companies risk losing these valuable team members. In cases where H-1B challenges force a worker to leave the US permanently, Canadian relocation offers a way to retain the employee in a nearby country.
Global talent relocation
Companies may want to move employees from offices in countries like India or China to North America for retention or timezone alignment. When L-1 transfer visas are not viable, or there’s no clear path to a green card, Canadian relocation becomes an attractive alternative.
Alternative to the H-1B
For new hires who can’t secure an H-1B visa, relocating to Canada allows companies to bring them closer to the US timezone while navigating US immigration restrictions. This can be a temporary or more permanent arrangement. It can also open up more US immigration options if the employee stays in Canada long enough to become a Canadian citizen.
Whatever the reason, many companies opt to work with a Canadian third-party employer for a seamless transition that takes care of the HR, compliance, and tax logistics.
Choosing the right Canadian EOR
Working with a Canadian partner can streamline the entire process of employee relocation. However, there are some factors you should consider when choosing the best Canadian company to work with.
1. Experience and longevity
Immigration processes are complex and directly impact people’s lives. It’s important to partner with a company with significant experience in this field. Look for providers who have been offering these services since the inception of Canada’s Global Talent Stream program in 2017. Companies like Syndesus and MobSquad were among the first to utilize this program, giving them extensive experience navigating the intricacies of Canadian immigration.
2. Quality of service
The quality of service your chosen partner provides is crucial because any oversights can cause compliance or tax issues down the line. You should always ask for and check referrals from US clients who have used the service. Their experiences can provide valuable insights into the provider’s capabilities and reliability. Assess how transparent the company is about its pricing and processes and evaluate its responsiveness and knowledge on relevant issues. Remember, this will likely be a multi-year relationship, so you need a partner you can trust and rely on for the long term.
3. Relocation assistance
Moving to a new country is challenging. Make sure you know what level of support your potential partner offers for relocating workers in advance. This should include global mobility support and assistance so the move from the US or other countries to Canada is smooth.
They should also offer guidance on settling in Canada, including housing, banking, and other essential services the foreign workers will need. Both MobSquad and Syndesus offer comprehensive relocation services, which can significantly ease your employees’ transition.
4. Cost Considerations
Understanding the full cost structure is crucial when comparing service providers. Always request a detailed quote from the provider, including all potential fees and long-term costs.
Areas you’ll want to consider include immigration lawyer fees—always get clear pricing for both the Global Talent Stream work visa and potential permanent residency applications. Initial setup costs will also need to be factored in. Most firms charge an initial setup fee, so compare these across providers. You’ll also need to consider the monthly service fees and understand whether these are flat fees or a percentage of the employee’s salary. Finally, consider termination costs if you need to end the contract early. With all this information, you can calculate the long-term costs based on your specific situation and choose the right partner for your needs.
5. Additional Services
Some providers offer value-added services that can significantly improve your employees’ experience and your company’s operations. Look for partners who continuously support your company and your relocated employees.
Comparing Top 2 EOR providers in Canada: Syndesus and MobSquad
While there are many providers in this space, two companies stand out for their experience and comprehensive services: Syndesus and MobSquad. Both have been operating since the launch of the Global Talent Stream program and offer similar core services. However, there may be differences that will make the choice for you.
Here are some of the key things to know about each provider so you can make your own informed decision based on your requirements. Consider your company or employees’ unique requirements and how well each provider can meet those needs.
Syndesus
Syndesus offers a comprehensive solution for companies looking to relocate their employees to Canada.
Some key points about Syndesus include:
- Extensive experience with the Global Talent Stream program
- Comprehensive relocation assistance
- Transparent pricing structure
- Employer of Record (EOR) services, allowing companies to employ workers in Canada without establishing a legal entity
- Professional Employer Organization (PEO) options for HR, payroll, and benefits administration
- Compliance management to ensure adherence to Canadian employment laws
- Unique community-led talent sourcing model helps you access the best tech talent in Canada, the US, and beyond
MobSquad
MobSquad is another well-established player in this field, known for:
- In-depth knowledge of Canadian immigration processes
- Strong track record of successful relocations
- Employer of Record (EOR) services, allowing companies to employ workers in Canada without establishing a legal entity
- Professional Employer Organization (PEO) options for HR, payroll, and benefits administration
- Comprehensive support services for relocated employees
- Transparent pricing options
To learn more, speak with representatives from each company and ask for client references. Remember that this is likely to be a long-term relationship, so choose a partner who aligns well with your company’s culture and values.
With the right partner, you can turn US immigration challenges into opportunities for growth
Moving employees to Canada with US remote jobs can be an effective solution to immigration challenges. It allows companies to retain valuable talent while navigating complex regulations. You can choose the right partner to facilitate this process by carefully considering factors such as experience, service quality, relocation assistance, and cost.
Both Syndesus and MobSquad offer compelling services in this space, with slight variations in their offerings and approach. We encourage you to thoroughly research and compare these options and any other providers you may find to determine the best fit for your company’s specific needs.
Remember, the goal is not just to relocate an employee but to ensure their successful integration and continued productivity in their new Canadian home.
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