The Complete Guide for American Companies Expanding to Canada

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Canada Copilot

All-in-One Canadian HR & Payroll Solution

Navigate Canadian employment, payroll, benefits, and compliance with a single, trusted partner.

Expanding your business to Canada? Here’s why you need Canadian experts.

Canada Employment laws are quite rigid and regulated. These complexities vary across provinces, requiring tailored compliance strategies that can pose both legal and financial risks if mishandled. It would be great to hire a HR Specialist, Recruiter and Payroll Manager but at this early stage of your business you would rather outsource to a Canadian HR expert, for a fraction of the cost.

Canada Copilot

is what you’ve been looking for

The all-in-one solution provider to manage human resources, payroll, benefits administration,compliance, and more.

Why Choose Canada Copilot?

True Canadian Expertise

This may all sound new to you but your dedicated Customer Success Manager at Syndesus provides deep knowledge of provincial Employment Standards Act (ESA) regulations, Canada Revenue Agency (CRA) requirements, and National Occupational Classification (NOC) codes. We don’t just operate in Canada—we’re embedded in the Canadian business ecosystem with over 11 years serving international clients.

Complete Compliance Across Provinces

Stay compliant with the Employment Standards Act (ESA), Personal Information Protection and Electronic Documents Act (PIPEDA) data privacy regulations, and province-specific labour laws without the headache. Our team ensures proper Work Risk assessments, Business number (BN) registration, and CRA account management to keep your business fully compliant.

Integrated Solution Beyond Basic PEO

One unified service platform for HR, payroll, benefits, and administrative tasks. We handle everything from T4 preparation and Registered Retirement Savings Plan (RRSP) management to Work Risk registrations and provincial tax remittances—no more juggling multiple vendors.

✨We handle “Everything HR"✨

What sets Canada Copilot
apart from traditional solutions?

EOR & PEO
Canada Copilot Traditional PEO Local HR Firm
Dedicated Success Manager Limited
HR Policy Localization Basic
Integrated Payroll & Benefits
Compliance Management Basic Limited
Equipment & Office Support
Cross-border Expertise Limited
Benefits Advisory Limited Limited
Single Monthly Fee
Network of Canadian Partners Limited Limited
Termination Support Basic Limited

What makes Syndesus the right choice for you? 

We are experts in Candian HR, Compliance and Employment laws (+40 years of collective expertise).

We are transparent with our services, no hidden fees.

We are a people first organization; you’ll speak to our experts in 48 hours or less. No bots, ever. 

Ready to Expand into Canada?

Book a free consultation with our expansion experts and discover how Canada Copilot can simplify your journey.

Our Comprehensive Solution Includes

Dedicated Customer Success Manager with Canadian expertise

Complete HR policy localization for provincial compliance

CRA-compliant payroll setup and management

RRSP and benefits administration

ESA compliance support across all provinces

Work Risk assessment and management

BN registration and management

Canadian procurement network access

Termination support with severance calculations

Office space and equipment assistance

Still researching on how to expand to Canada?

Learn how to build, manage, and pay your Canadian team.

FAQ

How do you handle provincial variations in employment standards?
Unlike global solutions, we have expertise across all Canadian provinces. Your CSM ensures compliance with the specific Employment Standards Act (ESA) regulations in each province where you have employees, managing everything from Quebec’s unique labor laws to BC’s employment standards.
We manage your CRA business number registration, set up proper GL codes, configure transit/institution banking information, establish the appropriate payroll cadence (bi-weekly/semi-monthly), and ensure proper tax withholding based on provincial requirements.
There’s a one time setup fee and then employee fees. We offer volume discounts for multiple hires, with customized pricing available based on your specific needs and number of employees.
While healthcare is publicly funded in Canada, we help you set up supplemental health benefits, dental coverage, vision care, and RRSP plans (Canadian equivalent to 401k) to remain competitive in the Canadian talent market.
Canadian termination laws strongly favor employees. We provide support for severance calculations based on provincial requirements, proper notice periods, documentation, and progressive discipline processes to minimize your risk.
PIPEDA is Canada’s data privacy law. We provide mandatory annual training for both employers and employees, ensuring your operations protect personal information according to Canadian standards.
Yes, through our network activation, we can connect you with specialized partners for Scientific Research and Experimental Development (SR&ED) tax credits and other provincial innovation incentives.

Absolutely. You are at the right place. Your Customer Success Manager will provide regular ESA updates, CRA compliance checks, and support for any HR-related issues. We also offer periodic HR health checks and policy reviews to ensure your operations remain fully compliant.

Ready to Expand into Canada?

Book a free consultation with our expansion experts and discover how Canada Copilot can simplify your journey across the border.

Book A Free Consultation